• Receive applications and approve

Submit application

• Consider need
• Approve plans and budgets
• Sign contract
• Disburse funding

Request funding

Sign contract

Confirm reception

• Partner informed if indication of a major change in funding
• Partner reminded about deadlines and checklists for annual report and budget
• Check that auditor is on time with work, eventually create strict time plan
• Individual annual plans are produced in relation to goals

Plan for reporting and auditing, contact auditor.

Note: Special requirements for completed projects; ask DF for details.

• Contracts signed, disbursements arranged

Respond to and fill in DF contract proposals.

Sign contract. Confirm reception of funds.

• Project coordinator presents idea to head of department
• First ideas discussed at DF
• Concept document developed for DF management group, staff and board
• Partner informed about project proposal template, checklist, deadlines and input from internal appraisal
• Project proposal received
• Project proposal developed in detail

Indicate idea and interests to DF.

Enter into dialogue

Provide information

Develop project proposal

Dialogue on project development

1 March

 
April

May

1 Aug

Aug-Nov

• Receive applications and approve.

Submit application

• Annual report received
• Annual report read and more information requested from partner if needed
• Auditor-approved financial report received

Submit report

Respond

Submit report

1 April

30 April

1 April

• Half year report and half year budget received and approved

• Partner informed on guidelines for application and next year’s annual plan
• Indicative numbers for next year communicated to partner

May

June

Develop plans for next year

Propose budgets

1 Aug

 
1 Aug

Round 3 STEFF

Sept

1 Sept

  Budget revision

Annual quality management procedures

Aug-Jan

  1 Aug